Sarasota County Schools
Landings Administrative Complex
1980 Landings Blvd.
3:00 P.M.
Call To Order (Chair - 3:00 p.m.)
Flag Salute (Alexander Coyne & Venice High Color Guard)
Special Presentations/Moments of Pride
1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescriptionRecognition of School District Administrators-School Based Administrators Scholarship awards - Scott Ferguson, Tom Buchanan
Recognition of Town Hall Scholars, Community Foundation of Sarasota County and Ringling College Library Association - Scott Ferguson
Introduction of Harriet Moore, new principal of McIntosh Middle School - Page Dettmann
Introduction of Michael James, new principal of Heron Creek Middle School - Page Dettmann
Recognition of Booker Middle School team who took first place at the Florida State History Fair - Page Dettmann
Recommendation
N/A
Superintendent's Report
2. SUPERINTENDENT'S REPORTDescriptionEducation Channel Update
Update on the issue and controversy surrounding the recent performance level standard for FCAT Writing scores
Recommendation
N/A
Hearing of Citizens
3. HEARING OF CITIZENSDescriptionNancy Parker - Termination objection
Recommendation
N/A
Approval of Corrections to Consent Agenda
4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription
N/A
RecommendationThat the Board approves the corrections to the Consent Agenda.
Approval of Consent Agenda
5. APPROVAL OF CONSENT AGENDADescription
N/A
RecommendationThat the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
- PASS Vote Results Motion: Carol Todd Second: Frank Kovach Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
Consent Agenda
APPROVAL OF MINUTES6. APPROVAL OF MINUTESDescriptionThat the May 1, 2012 (Regular Board Meeting) minutes be approved.
Recommendation
N/A
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription
N/A
RecommendationThat the Instructional/Classified Personnel Report be approved.
Attachment: 05-15-12 BOARD.pdf
Attachment: Board May 15, 2012 (Addendum 1).pdf
Attachment: Board May 15 2012 (Addendum 2).pdf
RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescriptionReassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board in accordance with policies of the School Board. They are presented for formal ratification.
RecommendationThat the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate May 15.pdf (Confidential Item)
GENERAL ITEMS9. APPROVAL OF 2012-2013 ELEMENTARY FEESDescription
In accordance with School Board Rule 5.39, fees must be approved yearly at a School Board meeting prior to the end of the school year.
Recommendation
That the elementary fees be approved as presented. This schedule reflects no increase in fees from last year.
Attachment: aftercare1213.pdf
AGREEMENTS/CONTRACTS10. APPROVAL OF THE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND AGILITY PHYSICAL THERAPY AND SPORTS PERFORMANCE, LLCDescriptionAgility Physical Therapy & Sports Performance, LLC agrees to provide certified trainers and related services to students participating in interscholastic sports and athletic activities at the following high schools: Booker High School, North Port High School, Riverview High School, Sarasota High School and Venice High School. The duration of this contract shall be for one year beginning July 1, 2012 through June 30, 2013, payable in twelve monthly payments of $24,833.
Recommendation
That the Agreement between The School Board of Sarasota County, Florida and Agility Physical Therapy and Sports Performance, LLC be approved.
Attachment: Agreement - Agility Athletic Trainer 2012-2013.pdf11. APPROVAL OF AGREEMENT FOR SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND THE SARASOTA COUNTY SHERIFF'S OFFICEDescriptionThis is an agreement between the School Board of Sarasota County, Florida and the Sarasota County Sheriff's Office for the School Resource Deputy Program in Sarasota County.
Recommendation
That the agreement for the School Resource Deputy Program between the School Board of Sarasota County, Florida and the Sarasota County Sheriff's Office for $821.682.00 be approved as presented.
Attachment: attorney approved SRO-Sarasota Co 12-13.pdf12. APPROVAL OF AGREEMENT FOR SCHOOL RESOURCE OFFICER PROGRAM BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND THE CITY OF NORTH PORTDescription
This is an agreement between the School Board of Sarasota County, Florida and the City of North Port for the School Resource Officer Program in South Sarasota County.
Recommendation
That the agreement for the School Resource Officer Program between the School Board of Sarasota County School Board and the City of North Port for $239,927.09 be approved as presented.
Attachment: attorney approved SRO-NP 12-13.pdf
GRANTS13. APPROVAL OF THE ADULT GENERAL EDUCATION GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATIONDescription
ENTITLEMENT: Grant funds of $428,153 will support classroom instruction for adults developing basic literacy skills and preparing for a GED high school equivalency diploma.
Recommendation
That the School Board of Sarasota County approve the Adult General Education grant application.
Attachment: AGE.pdf14. APPROVAL OF THE ENGLISH LITERACY/CIVICS EDUCATION GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATIONDescription
ENTITLEMENT: Grant funds of $127,544 will support classroom instruction for adult ESOL students at the SCTI main campus and SCTI south campus, as well as provide professional development for teachers.
Recommendation
That the School Board of Sarasota County approve the English Literacy/Civics Education grant application.
Attachment: EL-Civics.pdf15. APPROVAL OF THE FUEL UP TO PLAY 60 GRANT PROPOSAL FOR ALTA VISTA ELEMENTARY SCHOOL TO THE NATIONAL DAIRY COUNCILDescriptionCOMPETITIVE: Grant funds of $4,000 will pay for items and activities designed to increase physical activity and promote healthier eating at Alta Vista Elementary School.
Recommendation
That the School Board of Sarasota County approve the Fuel Up to Play 60 grant proposal.
Attachment: Fuel Up Alta Vista.pdf16. APPROVAL OF THE FUEL UP TO PLAY 60 GRANT PROPOSAL FOR CRANBERRY ELEMENTARY SCHOOL TO THE NATIONAL DAIRY COUNCILDescriptionCOMPETITIVE: Grant funds of $2,500 will pay for items and activities designed to increase physical activity and promote healthier eating at Cranberry Elementary School.
Recommendation
That the School Board of Sarasota County approve the Fuel Up to Play 60 grant proposal.
Attachment: Fuel Up Cranberry.pdf17. APPROVAL OF THE FUEL UP TO PLAY 60 GRANT PROPOSAL FOR ATWATER ELEMENTARY SCHOOL TO THE NATIONAL DAIRY COUNCILDescriptionCOMPETITIVE: Grant funds of $4,000 will pay for items and activities designed to increase physical activity and promote healthier eating at Cranberry Elementary School.
Recommendation
That the School Board approve the Fuel Up to Play 60 grant proposal.
Attachment: Fuel Up Atwater.pdf
FIELD TRIPS18. APPROVAL OF THE RIVERVIEW HIGH SCHOOL CHORUS FIELD TRIP TO NEW YORK CITY, NEW YORK ON JUNE 15, 2012 THROUGH JUNE 21, 2012Description
Students will have the opportunity to apply knowledge and skills learned during the in choral music, to collaborating with other choirs from around the country for a common concert. Students will be working with respected choral conductor and educator Dr. Rardin from Temple University while preparing for a combined concert after two rehearsals. Students will be exposed to a cross-curriculum experience by visiting sites such as the National Museum of Art, the Statue of Liberty and Liberty Island. Students will also attend musical performances on Broadway and Lincoln Center.
Recommendation
That the Riverview High School chorus field trip to New York City, New York on June 15, 2012 through June 21, 2012 be approved.
EXPULSIONS19. APPROVAL OF EXPULSION CASE NO. 12-090Description
School Board Policy 5.34(4) permits the Board to hold in abeyance, the expulsion of a student, if the student participates in a recognized alternative-to-expulsion program. This student is being placed in Sarasota Virtual School.
Recommendation
That Expulsion Case No. 12-090, be held in abeyance per School Board Policy 5.34.
Attachment: EXPULSION CASE NO 12-090.pdf (Confidential Item)20. APPROVAL OF EXPULSION CASE NO. 12-430Description
On April 12, 2012, the student listed in Expulsion Case No. 12-430, violated School Board Policy 5.34(1)(d), Theft. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 15, 2013.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-430, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2011-2012 academic year, the 2012 summer session, and the entire 2012-2013 academic year.
Attachment: EXPULSION CASE NO 12-430.pdf (Confidential Item)21. APPROVAL OF EXPULSION CASE NO. 12-279Description
The student listed in Expulsion Case No. 12-279, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On January 26, 2012, the student listed in Expulsion Case No. 12-279, violated School Board Policy 5.34(1)(d), Battery on Another Student. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until January 7, 2013.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-279, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2011-2012 academic year, the 2012 summer session, until January 7 of the 2012-2013 academic year.
Attachment: EXPULSION CASE NO 12-279.pdf (Confidential Item)22. APPROVAL OF EXPULSION CASE NO. 12-018DescriptionThe student listed in Expulsion Case No. 12-018, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On September 1, 2011, the student listed in Expulsion Case No. 12-018, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until August 1, 2012.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-018, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2011-2012 academic year, the 2012 summer session, until August 1 of the 2012-2013 academic year.
Attachment: EXPULSION CASE NO 12-018.pdf (Confidential Item)23.APPROVAL OF EXPULSION CASE NO. 12-444Description
On April 24, 2012, the student listed in Expulsion Case No. 12-444, violated School Board Policy 5.34(1)(e), Disruption to Campus, Including: Submitting a False Report; Impeding Law Enforcement Call to Personnel; and Unauthorized Use of Cell Phone. It is the recommendation f the Superintendent, that the student be expelled from the Sarasota County Schools until June 15, 2013.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-444, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2011-2012 academic year, the 2012 summer session, and the entire 2012-2013 academic year.
Attachment: EXPULSION CASE NO 12-444.pdf (Confidential Item)
MATERIALS MANAGEMENT24. APPROVAL TO AWARD BID #12-0137 FOR MOVING SERVICES FOR RELOCATABLE BUILDINGSDescription
Bids to provide 'Moving Services for Relocatable Buildings' were received from four vendors on April 25, 2012. The bid of R.E. Johnson & Son, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. The bid of Above All Structural, LLC, was non-responsive to the requirement to provide these services under the same legal entity for a minimum of three years. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget allocated to the Construction Services Department.
Recommendation
That the bid of R.E. Johnson & Son, Inc., to provide 'Moving Services for Relocatable Buildings' in an amount not to exceed $225,000, be approved for award and purchase.
Attachment: MovSvcRelocatableBldgs12-0137Rec.pdf25. APPROVAL TO AWARD BID #12-0124 FOR AUTOMOTIVE /LIGHT TRUCK REPAIR PARTSDescription
Bids to provide 'Automotive/Light Truck Repair Parts' were received from six vendors on March 20, 2012. The bids of Auto Plus, Fleet Pride, NAPA Auto Parts, The Parts House, and Vehicle Maintenance Program were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the operating budget allocated to the Transportation Department.
Recommendation
That the bids of Auto Plus, Fleet Pride, NAPA Auto Parts, The Parts House, and Vehicle Maintenance Program, to provide 'Automotive/Light Truck Repair Parts' in an amount not to exceed $125,000, be approved for award and purchase.
Attachment: AutoTruckParts12-0124Rec11.pdf26. APPROVAL TO AWARD RFP #12-0116 FOR REAL ESTATE BROKERAGE SERVICESDescription
Proposals to provide 'Real Estate Brokerage Services' were received from four vendors on April 17, 2012. The proposals of American Acquisition Group, LLC, and Florida Acquisition and Appraisal, Inc., were the best proposals meeting the advertised specifications based on a sealed scenario. This proposal is for a period of three years with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget.
Recommendation
That the proposals of American Acquisition Group, LLC, and Florida Acquisition and Appraisal, Inc., to provide 'Real Estate Brokerage Services' in an amount not to exceed $165,000 for a three year period, be approved for award and purchase.
Attachment: REBrokerage12-0116Rec.pdf27. APPROVAL TO AWARD RFP #12-0172 FOR EMPLOYEE ASSISTANCE PROGRAMDescription
Proposals to provide an 'Employee Assistance Program' were received from six vendors on March 27, 2012. The proposal of GHE HealthCare, Inc., was the best proposal meeting the advertised specifications. This proposal is for a period of two years with the option to renew for two additional one-year periods. The funds for this purchase are contained in the operating budget allocated to the Human Resources Department.
Recommendation
That the proposal of GHE HealthCare, Inc., to provide an 'Employee Assistance Program' in an amount not to exceed $70,000 for a two year period, be approved for award and purchase.
Attachment: EmpAsst12-0172RecRevised.pdf
CONSTRUCTION28. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE LANDINGS RENOVATIONS WINSULATOR & BUILDING #3 HVAC PROJECTDescription
All work has been completed and all required close-out documents have been received from the contractor. The final payment costs have been internally audited and are enclosed herein in Change Order No. 5 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.
Attachment: BAIenc5-15-2012_ProjCompl+FinalConPymt-CO5-TheLandingsBldg3HVACRenov.pdf29. APPROVAL OF THE DELETION FOR DEMOLITION OF PORTABLES AT EDUCATION SERVICE CENTER, GOCIO ELEMENTARY SCHOOL, OAK PARK SCHOOL AND TAYLOR RANCH ELEMENTARY SCHOOLDescriptionThe Long Range Planning office has determined that these relocatable classrooms are no longer needed by the District. The specified portables recommended for deletion have been inspected by Construction Services and Facilities Services staff and are deemed to be no longer economical to maintain or renovate. These portables are currently being utilized for various purposes as cited on the enclosure. Funds for demolition are available in the capital projects account.
RecommendationThat the deletion of portables #99-469 at Education Service Center, #99-200, #99-298, #99-310, #99-326, #99-326, #99-350, #99-355, #99-362, #99-421, #99-450, #99-456, #99-485, #99-495, #99-497, #99-526, #99-527, #99-611 at Gocio Elementary School, #99-137 at Oak Park School, and #99-504 at Taylor Ranch Ranch Elementary School from the F.I.S.H. inventory for demolition be approved as presented.
Attachment: BAIenc5-15-2012_PortDemoX19-ESC,Gocio,OakPark&TaylorRanch.pdf30. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)DescriptionThe Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $1,140,445.17 in gross contract dollars.
Included in these change orders are $1,187,411.08 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $1,120,010.45 result a net of $67,400.63 in sales tax savings.
Recommendation
That the Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $1,140,445.17 in gross contract dollars.
Attachment: BAIenc5-15-2012_CSD-COs.pdf31. APPROVAL OF BIDS FOR CONSTRUCTION FOR THE FRUITVILLE ELEMENTARY SCHOOL THERMAL ENERGY STORAGE PROJECTDescription
Bids for the Fruitville Elementary School Thermal Energy Storage project were received on April 25, 2012 to include new thermal energy storage tanks, heat exchanger and associated piping. The bid of B&I Contractors, Inc. was the best low bid meeting the advertised plans and specifications. Funds for this project are available in the project budget account.
Recommendation
That the low bid of B&I Contractors, Inc. for construction for the Fruitville Elementary School Thermal Energy Storage project be approved as presented.
Attachment: BAIenc5-15-12_B&IContractorsBidTabulation-FruitvilleThermalEngergyStorage.pdf32. ACCEPTANCE OF GUARANTEED MAXIUM PRICE PROPOSAL AND APPROVAL OF CONTRACT FOR CONSTRUCTION FOR PHASE 1 OF THE BOOKER MIDDLE SCHOOL - HVAC RENOVATION PROJECTDescription
Under the terms of the 5/1/12 (Item #21) Board approved "Agreement between Owner and Construction Manager for Pre-Construction & Bidding Services", the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with Jon F. Swift, Inc. for Phase 1 of the Booker Middle School - HVAC Renovation project. As indicated, the 5/1/12 agreement included pre-construction and bidding services only. The scope of this contract, Phase 1, will include the replacement of the main HVAC plant. The project in its entirety will consist of four (4) phases in total due to the funding structure. The remaining three (3) phases were bid with Phase 1; therefore, those costs are secured and detailed in the contract as alternate phases. The future alternate phases will be contracted via Change Order based on the funding schedule. This contract was negotiated on May 7, 2012, and this contract amount is $1,372,720.00. This contract, which is the standard document utilized for all of the District's construction contracts, is available for review at the Construction Services Department. The School Board attorney has approved the use of this GMP proposal acceptance form and contract. Funds for this contract are available in the capital fund.
Recommendation
That the Guaranteed Maximum Price Proposal be accepted as presented and the Contract for Construction for Phase 1 of the Booker Middle School - HVAC Renovation project be approved as presented.
FINANCE33. APPROVAL OF THE 2012-2013 SCHOOL YEAR PAYROLL DATES CALENDARDescription2012-2013 Payroll Dates Calendar
Recommendation
That the Board approve the 2012-2013 School Year Payroll Dates Calendar.
Attachment: Pay from and to dates 12-13 (2).pdf
New Business
34. MEAL PRICES FOR 2012-2013DescriptionPursuant to the Healthy Hunger Free Kids Act of 2010 and the Paid Lunch Equity provision of the Act, paid meal prices must become more consistent with federal funding of Free and Reduced meals. The Paid Lunch Equity language allows districts to phase in paid lunch meal price increases over a period of years to equalize lunch prices.
Proposed changes for 2012-2013 are: Increase elementary paid lunch price from $2.05 to $2.10; Maintain Middle School lunch prices at $2.30; Introduce a two-tiered menu design at the High School level-Tier 1 at $2.50 and Tier 2 at $3.00.
Recommendation
That the School Board approve the proposed meal price changes as presented.
Motions: That the School Board approve the proposed meal price changes as presented. - PASS Vote Results Motion: Carol Todd Second: Frank Kovach Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
35. ENTRY OF FINAL ORDERDescriptionN/A
RecommendationThat the School Board (1) deny Nancy Parker's request for a hearing to contest the termination of her employment and (2) enter a final order terminating Nancy Parker's employment for misconduct in office including her reporting to work in an impaired state and refusing to take a required reasonable suspicion drug and alcohol screening.
Motions: That the School Board (1) deny Nancy Parker's request for a hearing to contest the termination of her employment and (2) enter a final order terminating Nancy Parker's employment for misconduct in office including her reporting to work in an impaired state and refusing to take a required reasonable suspicion drug and alcohol screening.
- PASS Vote Results Motion: Jane Goodwin Second: Shirley Brown Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
Announcements/Comments
36. ANNOUNCEMENTS/COMMENTSDescriptionStudent Representative, Alexander Coyne, expressed his appreciation for the STEM opportunities at his school and the district, as he is entering the field of engineering.
Caroline Zucker congratulated the students at Riverview and Sarasota High for their recent performances.
Shirley Brown praised the Texcellence program which has donated over 5,400 computers to our students.
Recommendation
N/A
Adjournment
37. ADJOURNMENTDescription
N/A
Recommendation
N/A
Minutes:The Chair adjourned the regular Board meeting at 4:32 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on May 15, 2012, and approved at the regular Board meeting on June 5, 2012.
________________ _____________________
Secretary Chair
Lori White Caroline G. Zucker
